Karyalayi Hindi (कार्यालयी हिंदी) — Study Notes

Overview

Karyalayi Hindi (Office/Official Hindi) deals with the formal language used in government offices, administrative communications and official correspondence. For SSC GD Constable, this topic tests your ability to recognize correct official terminology, understand formal letter formats and identify appropriate phrases used in government work environments. Since police constables work within the government framework, familiarity with official Hindi is essential for daily administrative tasks.

The SSC GD exam typically includes 3–5 questions on this topic in the Hindi language section. Questions appear in multiple-choice format testing your knowledge of official terms (their English equivalents), proper formal expressions and correct usage in office contexts. Mastery requires memorizing standard government terminology and understanding the formal tone expected in official communication.

This topic directly connects to real job requirements — you will encounter service books (सेवा पुस्तिका), official notes (टिप्पणी), circulars (परिपत्र) and formal letters in your constabulary duties. Strong command here demonstrates readiness for the professional environment.

Key Concepts

• **Rajbhasha (राजभाषा)**: Hindi is the official language of the Union of India as per Article 343 of the Constitution. Government offices use standardized Hindi terminology for consistency across departments.

• **Formal vs Informal Hindi**: Office Hindi avoids colloquial expressions and uses specific technical terms. For example, "अवगत कराना" (to inform) replaces casual "बताना", and "कृपया" (kindly) replaces "मेहरबानी करके".

• **Standard terminology**: Each English administrative term has an officially recognized Hindi equivalent established by the Commission for Scientific and Technical Terminology (CSTT). Using correct terms maintains professional standards.

• **Letter structure**: Official letters follow a fixed format including संदर्भ संख्या (reference number), दिनांक (date), प्रेषक (sender), प्रेषिती (addressee), विषय (subject), महोदय (salutation), सादर (respectfully) and closing phrases.

• **Note-making (टिप्पणी)**: Internal office notes use specific phrases for recommendations, approvals and forwarding files. These follow hierarchical communication patterns from junior to senior officers.

• **File movement terms**: Government files move with specific notations like "कृपया देखें" (please see), "आवश्यक कार्यवाही करें" (take necessary action), "अनुमोदनार्थ" (for approval).

• **Formal pronouns and respect**: Official Hindi uses आप (formal you), महोदय/महोदया (Sir/Madam) and avoiding तू/तुम maintains professional decorum.

Formulas / Key Facts

**Essential Office Terms (English → Hindi):**

1. **Office** → कार्यालय (Karyalaya) 2. **Letter** → पत्र (Patra) 3. **Circular** → परिपत्र (Paripatra) 4. **Memorandum** → ज्ञापन (Gyapan) 5. **Notice** → सूचना (Soochana) 6. **Application** → आवेदन-पत्र (Aavedan-patra) 7. **Reference** → संदर्भ (Sandarbh) 8. **Subject** → विषय (Vishay) 9. **Attention** → ध्यानार्थ (Dhyaanarth) 10. **Approval** → अनुमोदन (Anumodan) 11. **Forwarding** → अग्रेषित (Agreshit) 12. **Enclosure** → संलग्नक (Sanlagnak) 13. **Immediate** → तत्काल (Tatkaal) 14. **Confidential** → गोपनीय (Gopniya) 15. **Leave** → अवकाश (Avkash) 16. **Salary** → वेतन (Vetan) 17. **Transfer** → स्थानांतरण (Sthanantaran) 18. **Promotion** → पदोन्नति (Padonnati) 19. **Appointment** → नियुक्ति (Niyukti) 20. **Resignation** → त्यागपत्र (Tyagpatra) 21. **Complaint** → शिकायत (Shikayat) 22. **Inquiry** → जाँच (Jaanch) 23. **Department** → विभाग (Vibhag) 24. **Employee** → कर्मचारी (Karmachari) 25. **Register** → रजिस्टर/पंजिका (Panjika)

**Common Official Phrases:**

• **सूचित किया जाता है** (It is informed)
• **आपसे निवेदन है** (It is requested to you)
• **कृपया अवगत कराएं** (Kindly inform)
• **यथाशीघ्र कार्यवाही करें** (Take action as soon as possible)
• **संज्ञान में लाना** (To bring to notice)
• **उपरोक्त संदर्भ में** (In reference to the above)
• **भवदीय/भवदीया** (Yours faithfully)
• **सादर/सविनय** (Respectfully)

Worked Examples

**Example 1: Identifying correct official term**

**Question**: "Promotion" का सही कार्यालयी हिंदी रूप क्या है? (a) बढ़ावा (b) पदोन्नति (c) उन्नति (d) वृद्धि

**Solution**: Step 1: Understand that we need the official government term, not casual Hindi. Step 2: बढ़ावा means encouragement, उन्नति means general progress, वृद्धि means increase. Step 3: पदोन्नति is the specific official term for job promotion (पद = post, उन्नति = advancement). **Answer: (b) पदोन्नति**

**Example 2: Choosing appropriate formal phrase**

**Question**: किसी वरिष्ठ अधिकारी को पत्र में कौन सा वाक्यांश उचित है? (a) आपको बता दूँ कि (b) सूचित किया जाता है कि (c) मैं कहना चाहता हूँ (d) देखो जी

**Solution**: Step 1: The context is writing to a senior officer, requiring maximum formality. Step 2: Option (a) uses casual "बता दूँ", option (c) is informal "मैं कहना चाहता हूँ", option (d) "देखो जी" is completely inappropriate. Step 3: "सूचित किया जाता है" (it is informed) is the standard passive formal construction used in official communication. **Answer: (b) सूचित किया जाता है कि**

**Example 3: Letter component identification**

**Question**: पत्र में "संलग्नक" का क्या अर्थ है? (a) हस्ताक्षर (b) संदर्भ संख्या (c) संलग्न दस्तावेज़ (d) पत्र की तिथि

**Solution**: Step 1: संलग्नक is a standard letter component term. Step 2: It comes from संलग्न (attached) + क (suffix), meaning "attachments". Step 3: It refers to documents attached with the main letter. **Answer: (c) संलग्न दस्तावेज़**

Common Mistakes

**Mistake 1: Using casual Hindi in official contexts** Wrong thinking: "बताना" and "सूचित करना" mean the same thing, so either works. Correct fix: Always use formal equivalents in office Hindi — सूचित करना, अवगत कराना are correct; बताना is too casual for official correspondence.

**Mistake 2: Literal translation without official terminology** Wrong thinking: Translating "office order" as "दफ्तर का आदेश" since that's the word-by-word meaning. Correct fix: Use the established official term — कार्यादेश or शासनादेश. Official Hindi has standardized vocabulary that may differ from direct translation.

**Mistake 3: Confusing similar sounding terms** Wrong thinking: परिपत्र (circular) and प्रपत्र (form) sound similar so they're interchangeable. Correct fix: परिपत्र is a circular notice sent to multiple people; प्रपत्र is a form to be filled. They serve completely different purposes.

**Mistake 4: Mixing formal and informal pronouns** Wrong thinking: Using तुम or तू while otherwise writing formally since you know the recipient personally. Correct fix: Always use आप in official communication regardless of personal relationship. Official letters maintain professional distance.

**Mistake 5: Incorrect phrase placement** Wrong thinking: Starting a letter with भवदीय (yours faithfully) because it sounds respectful. Correct fix: भवदीय/भवदीया appears only at the closing of a letter before the signature, not at the beginning. Opening uses महोदय/महोदया.

Quick Reference

• **Top 10 must-know terms**: कार्यालय (office), पत्र (letter), परिपत्र (circular), अवकाश (leave), वेतन (salary), स्थानांतरण (transfer), पदोन्नति (promotion), शिकायत (complaint), विभाग (department), कर्मचारी (employee).

• **Letter opening formula**: संदर्भ संख्या → दिनांक → प्रेषिती का पता → विषय → महोदय → letter body → भवदीय → हस्ताक्षर.

• **Formality markers**: Use सूचित करना not बताना; अवगत कराना not जानकारी देना; निवेदन है not request है; यथाशीघ्र not जल्दी.

• **File movement phrases**: अनुमोदनार्थ (for approval), सूचनार्थ (for information), कृपया देखें (please see), आवश्यक कार्यवाही हेतु (for necessary action).

• **Priority markers**: अति आवश्यक (most urgent), तत्काल (immediate), गोपनीय (confidential), साधारण (routine).

• **Always passive construction**: Use "सूचित किया जाता है" not "मैं सूचित करता हूँ" — official Hindi prefers impersonal passive voice for neutral tone.